How to Create Training Videos: A Step-by-Step Guide

Synthesia recently published a comprehensive framework for producing instructional content, moving beyond simple tool tutorials to address the strategic side of video creation. For filmmakers and corporate creators, this guide provides a repeatable structure for using AI video generation to replace traditional, high-cost training shoots. By standardizing the pre-production phase, creators can reduce the time spent on revisions and ensure the final output meets specific educational goals.

What's new

Synthesia’s updated methodology emphasizes a three-stage process: audience identification, objective mapping, and script optimization. Rather than jumping straight into the editor, the guide instructs users to define the specific knowledge gap they are filling and the technical proficiency of the viewer. This ensures that the AI avatars and voiceovers used in the final product match the tone and complexity required for the subject matter.

Key technical steps include:

• Developing a "Learning Objective Hierarchy" to structure scenes.
• Converting technical documentation into conversational scripts optimized for text-to-speech engines.
• Utilizing built-in screen recording tools to overlay software demonstrations with AI-generated presenters.
• Implementing a modular editing approach so that individual sections of a training video can be updated without re-recording the entire project (see the provider's announcement).

How it fits your workflow

For editors and instructional designers, this workflow shifts the focus from technical execution to content strategy. In a traditional setup, filming a training series requires a studio, a teleprompter, and a subject matter expert who is comfortable on camera. Synthesia replaces this entire physical production stack. An editor can now take a raw brief and generate a polished video in a fraction of the time it takes to coordinate a live shoot.

This approach is particularly useful for software-as-a-service (SaaS) companies or internal HR departments that need to update content frequently. If a software interface changes, an editor simply updates the script and screen recording within Synthesia, rather than booking a new studio session. This makes it a viable alternative to tools like Camtasia or Loom when a professional, human-led presentation style is required but a full production crew is over-budget. While it may not replace high-end cinematic training for soft skills, it is highly effective for technical onboarding and compliance modules.

What it costs / how to try it

Synthesia offers various tiers, including a limited free version for testing and paid plans for personal or corporate use. Detailed pricing and the full training guide are available on the Synthesia website.